Reservation and Participation Rules

Here are the reservation methods and rules for Speaking Session, ELC Seminar, Writing Support Desk, and English Learning Advising.

Reservation and Participation-related Documents

For more details, please read these documents. (Japanese edition only)

Abbreviations on the Reservation Site

On the reservation site, please identify and select the session you want to book using the part marked with a red circle in the image.

Meaning of Abbreviations

対面 (In-person) ⇒ Held at ELC (Room 304, Research and Lecture Building)
遠隔 (Remote) ⇒ Conducted online (via Zoom)

  • RS(B1) ⇒ Regular Session B1(Basic)
  • RS(B2) ⇒ Regular Session B2(Intermediate)
  • RS(ST) ⇒ Regular Session Strategy
  • AS ⇒ Academic Session
  • BS ⇒ Business Session
  • DS ⇒ Discussion Session
  • PS ⇒ Practical Session
  • WSD ⇒ Writing Support Desk
  • Seminar ⇒ ELC Seminar

Online Reservation Process

  1. Make a reservation through TUFS ELC Online Reservation Site. (For details, please refer to How to Make Reservations for the ELC Programs.) Reservations can be made until the day before the session.
  2. Once your reservation is completed, you will receive a confirmation email with the subject「〇〇様の予約が確定しました」(“Your reservation has been confirmed, [Your Name].”) This email contains details about the venue, participation methods, and cancellation procedures.
TUFS ELC Online Reservation Site

Drop-in Participation

Some sessions are available for drop-in participation, subject to availability.

Eligible Sessions

・Free Talk
・Writing Support Desk
・English Learning Advising

How to Participate

All eligible sessions take place at the English Lounge. Please come to the English Lounge at the scheduled session start time.

How to Cancel

Cancellation up to the day before the session

In the confirmation email mentioned in step 2 of the “Online Reservation Process” above, you will find a URL for cancellation. Please use this link to cancel your reservation.

Cancellation on the day of the session

Please contact ELC by email. It is not acceptable to communicate only directly with your assigned advisor.

Rules Regarding Absence and Tardiness

Rules for Absence

Please refrain from unexcused absences. Unexcused absences take away learning opportunities from other students who may have wanted to attend but couldn’t due to a full session. Be sure to cancel in advance using the procedure outlined above.
Additionally, students who are subject to ELC assignments will have 1 point deducted from their ELC assignment points for each unexcused absence starting from the second occurrence.

Rules for Tardiness and Early Departure

Arriving more than 5 minutes late or leaving 5 minutes early will be counted as an absence, and no ELC assignment points will be awarded. For online sessions, if there are connection issues such as problems with Wi-Fi, Zoom settings, or microphone/headphone connectivity that cause a delay in participation or result in being unable to reconnect, it will also be treated as tardiness or early departure. Be sure to prepare properly in advance.

Please Avoid Cancellations as Much as Possible

Please make sure to confirm your schedule thoroughly before making a reservation. Avoid making reservations just to “hold a spot” without serious intention to attend.

TUFS ELC Online Reservation Site has a limit on the number of reservations that can be accepted per month. Once this limit is exceeded, further reservations will be stopped. If “placeholder” reservations are frequently canceled and new ones are taken in place, the number of reservations will increase rapidly, potentially exceeding the limit.

Please be considerate of other students

Furthermore, during busy periods, there are students who are unable to make a reservation because sessions are fully booked. “Placeholder” reservations deprive these students of their opportunity to learn.

For the same reasons, please avoid canceling reservations on the day of the session. With cancellations close to the session time, even if a spot becomes available, there may not be enough time to schedule another student.

We ask for your cooperation so that everyone can enjoy using the ELC smoothly.

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