Reservation and Participation Rules

Here are the reservation methods and rules for Speaking Session, ELC Seminar, and Writing Support Desk.

Reservation and Participation-related Documents

For more details, please read these documents. (Japanese edition only)

Reservation Rules　

Reservations that violate the rules will be rejected at a later.

Speaking Session

  • Reservations for the same type of session are limited to once per week (Regular B1/B2/C1 are considered the same session).
  • Strategy Session (available only in April and May) can be attended multiple times per week (however, you can earn a maximum of 1 ELC point).

ELC Seminar

You are not allowed to attend the same seminar with the same instructor and content more than once.

Writing support Desk

  • You can attend only one session per day.

Abbreviations on the Reservation Site

On the reservation site, please identify and select the session you want to book using the part marked with a red circle in the image (session abbreviation).

Meaning of Abbreviations

  • RS(B1) ⇒ Regular Session B1(Basic)
  • RS(B2) ⇒ Regular Session B2(Intermediate)
  • RS(C1) ⇒ Regular Session C1(Advanced)
  • RS(ST) ⇒ Regular Session Strategy
  • AS ⇒ Academic Session
  • BS ⇒ Business Session
  • DS ⇒ Discussion Session
  • PS ⇒ Practical Session
  • FS ⇒Free Session
  • WSD ⇒ Writing Support Desk
  • Seminar ⇒ ELC Seminar
  • Advising ⇒ English Language Learning Advising

* Any session that does not have “対面” (in-person) attached is an online session.

Online Reservation Process

  1. Make a reservation through TUFS ELC Online Reservation Site. (For details, please refer to How to Make Reservations for the ELC Programs.) Reservations are accepted until two days before the session.
  2. Once your reservation is completed, you will receive a provisional reservation acceptance email with the subject line 「〇〇様の予約申し込みを受け付けました」(“We have received your reservation request from XXX.”)
  3. On the day before the session (for Monday sessions, it will be on the morning of the same day), you will receive a confirmation email with the subject「予約が確定しました」(“Your reservation has been confirmed.”) At this time, any reservations that violate the reservation rules mentioned above will be rejected (you will receive an email stating「予約が却下されました」(“Your reservation has been rejected”)).
  4. For online sessions, Zoom information will be sent in a follow-up email after step 3.
  5. On the day of the session, please be ready in at least 5 minutes in advance to ensure a smooth participation.
TUFS ELC Online Reservation Site

Drop-in Participation

Some sessions are available for drop-in participation, subject to availability.

Eligible Sessions

・Free Session
・Writing Support Desk

How to Participate

All eligible sessions take place at the English Lounge. Please come to the English Lounge at the scheduled session start time.

How to Cancel

Cancellation up to 2 days before the session

In the “provisional reservation acceptance email” mentioned in step 2 of the “Online Reservation Process” above, you will find a URL for cancellation. Please use this link to cancel your reservation.

Cancellation on the day before or on the day of the session

Please contact ELC by email. It is not acceptable to communicate only directly with your assigned advisor.

Rules Regarding Absence and Tardiness

Rules for Absence

Please refrain from unexcused absences. Unexcused absences take away learning opportunities from other students who may have wanted to attend but couldn’t due to a full session. Be sure to cancel in advance using the procedure outlined above.
Additionally, students who are subject to ELC assignments will have 1 point deducted from their ELC assignment points for each unexcused absence starting from the second occurrence.

Rules for Tardiness and Early Departure

Arriving more than 5 minutes late or leaving early will be counted as an absence, and no ELC assignment points will be awarded. For online sessions, if there are connection issues such as problems with Wi-Fi, Zoom settings, or microphone/headphone connectivity that cause a delay in participation or result in being unable to reconnect, it will also be treated as tardiness or early departure. Be sure to prepare properly in advance.

Please Avoid Cancellations as Much as Possible

Please make sure to confirm your schedule thoroughly before making a reservation. Avoid making reservations just to “hold a spot” without serious intention to attend.

Cause the reservation system to be suspended

TUFS ELC Online Reservation Site has a limit on the number of reservations that can be accepted per month. Once this limit is exceeded, further reservations will be stopped. If “placeholder” reservations are frequently canceled and new ones are taken in place, the number of reservations will increase rapidly, potentially exceeding the limit.

Please be considerate of other students

Furthermore, during busy periods, there are students who are unable to make a reservation because sessions are fully booked. “Placeholder” reservations deprive these students of their opportunity to learn.

For the same reasons, please avoid canceling reservations after they are made, especially the day before or on the day of the session. With cancellations close to the session time, even if a spot becomes available, there may not be enough time to schedule another student.

We ask for your cooperation so that everyone can enjoy using the ELC smoothly.

Back to top